[00:00:02]
05:02, 5:03. I DON'T HAVE. I KNOW IT'S NOTHING ON THE AGENDA, BUT DO I NEED THE AGENDA FOR THIS MEETING? NO. NO? OKAY. OKAY. YES. UNLESS YOU HAVE PUBLIC COMMENT.
OTHER THAN THAT. WHEN DO I OPEN THAT UP? CAN I BORROW THAT FOR A MINUTE? I'LL GIVE IT BACK TO YOU.
[CALL TO ORDER]
AGENDA. BUDGET WORKSHOP FOR THE CITY OF ATLANTIC BEACH, DATED MONDAY, JUNE 9TH, 2025, WILL NOW COME TO ORDER.BEFORE WE GET INTO THE AGENDA, THERE'S SOMETHING I THINK VERY IMPORTANT THAT I HAVE TO ANNOUNCE TODAY ON WEDNESDAY OF THIS WEEK IS A VERY SPECIAL DAY FOR ONE OF US. HAPPY BIRTHDAY COMMISSIONER T HIS COMING WEDNESDAY.
WE'D WOULD SING HAPPY BIRTHDAY TO YOU, BUT THEN THAT'S OKAY.
THEN THAT WOULD CAUSE A RIFT. SO WE'RE NOT GOING TO DO THAT, BUT HAPPY BIRTHDAY.
THANK YOU VERY MUCH. SO WE HAVE PUBLIC COMMENT.
DO WE HAVE ANYBODY SIGNED IN FOR PUBLIC COMMENT? NO, SIR. ALL RIGHT, THEN WE'LL CLOSE PUBLIC COMMENT AND MOVE TO TOPICS.
[2. TOPICS]
ACTUALLY BUDGET WORKSHOP NUMBER ONE PRESENTATION MR. KILLINGSWORTH. THANK YOU, MR. MAYOR. I DON'T HAVE CONTROL OF THE CLICKER.GO AHEAD. GO AHEAD ON THE NEXT ONE. NOPE. SORRY.
BACK UP. SO THIS BUDGET YEAR, THIS IS THE PROCESS WE'RE LOOKING AT.
JUNE 9TH IS TONIGHT. WE'RE JUST GOING TO DO A QUICK INTRODUCTION, GO THROUGH THE BUDGET POLICY REAL QUICK, KIND OF AN OVERVIEW OF THE EXPENDITURES AND REVENUES AND THEN WE'LL HIT THE EXECUTIVE OFFICES FINANCE, HUMAN RESOURCES, IT AND LEGAL. THOSE ARE ALL SMALL DEPARTMENTS, AND PRETTY EASY.
JUNE 23RD, WE'LL GO THROUGH NEIGHBORHOODS ON THE 14TH.
PUBLIC WORKS ON THE 28TH. PUBLIC SAFETY AND ON THE 11TH, PUBLIC UTILITIES.
FOR THOSE MEETINGS, THE DIRECTORS DID NOT NEED TO BE HERE FOR TONIGHT, BUT FOR THOSE OTHER MEETINGS THE DIRECTOR OF NEIGHBORHOODS OR THE DIRECTOR OF PUBLIC WORKS, THE DIRECTOR OF PUBLIC SAFETY OR PUBLIC UTILITIES WILL BE HERE, AND THEN ON AUGUST 25TH, IF WE NEED IT, WHICH MY SUSPICION IS WE WILL ONLY BECAUSE AS YOU WILL SEE WHEN WE GET TO THE END OF THIS, IF YOU REMEMBER, LAST YEAR I KIND OF GAVE AN OPERATING BUDGET.
WE DID THAT GOING THROUGH, AND THEN AT THE END WE HAD A DELTA ON HOW MUCH REVENUE WE HAD VERSUS HOW MUCH WE WERE SPENDING, AND THEN THE COMMISSION DECIDED ON WHAT ENHANCEMENTS THEY WANTED TO ADD.
YEAH. THE ENHANCEMENT LIST IS MUCH BIGGER THIS YEAR THAN IT WAS LAST YEAR.
SO STAFF HAS FIGURED OUT THE GAME. WHEN WE GET TO THAT POINT, I WILL HAVE A PRIORITIZED LIST.
SO I'M ASKING THE DEPARTMENT HEADS TO PRIORITIZE THEIR INDIVIDUAL REQUESTS, AND THEN I WILL PRIORITIZE BASED OFF THEIR PRIORITY, BUT AT THAT POINT, WE'LL HAVE HAVE TO MAKE SOME DECISIONS ON WHICH PROJECTS GET MOVED FORWARD.
SO IF WE GO AHEAD, BRITTANY. SO YOU SAW THIS LAST YEAR THE ANNUAL BUDGET.
THIS IS ONE OF THE BIGGEST WORK PROJECTS THAT THE CITY MANAGER DOES.
IT'S THE BIGGEST POLICY STATEMENT THAT THE CITY HAS.
IT'S HOW WE SPEND OUR MONEY, AND IT GIVES THE CITY THE AUTHORITY TO COLLECT REVENUES AND TO PAY OUR EXPENDITURES, AND THEN IT ALLOCATES THOSE RESOURCES OUT TO THE DEPARTMENTS IN LINE WITH OUR PRIORITIES.
IT SETS FORTH SOME CRITERIA ON HOW I GO ABOUT CONSTRUCTING THE BUDGET, AND IT SETS FORTH A SET OF MINIMUM EXPECTATIONS, AND THEN I'M NOT I DON'T HAVE A COPY OF THE RESOLUTION BEFORE YOU, BUT BASICALLY IT REQUIRES THAT WE UTILIZE SOME FORM OF STRATEGIC PLANNING MAINTAIN THE CURRENT LEVEL OF SERVICE, MAINTAIN THE CURRENT TAX RATE, PROVIDE A BALANCED BUDGET, MAINTAIN 25% OPERATING RESERVES, AND THAT WE FUND THE AUTHORIZED POSITIONS. WHICH IS A LITTLE INTERESTING TO ME BECAUSE WE DON'T ACTUALLY CITY DOESN'T ACTUALLY HAVE A POSITION CONTROL SYSTEM, BUT WE CAN TALK ABOUT THAT LATER. SO THESE ARE THE THINGS THAT THE RESOLUTION REQUIRES ME TO DO TO PRESENT A BUDGET TO YOU.
[00:05:02]
IT IS NOT THE THINGS THAT YOU ARE REQUIRED TO DO.SO WE'LL GO THROUGH REAL QUICK. WE HAVEN'T REWORDED THESE YET INTO MORE OF A SMART WORDING, BUT THESE ARE THE PRIORITIES THAT THE COMMISSION CAME UP WITH IN THE 26 PRIORITY SETTING IS TO UPDATE THE RECREATION WEBSITE AND IMPROVE FUNCTIONALITY, CONDUCT ONGOING CUSTOMER SATISFACTION SURVEY, INCENTIVIZE THE PROTECTION OF MATURE TREES, ADMINISTER THE STORMWATER MANAGEMENT PLAN TO UPGRADE THE BASEBALL FIELD AT DONNER PARK.
THE DOG PARKS WITH TURF AND AGILITY. REDUCE FACILITIES LIABILITY.
REDUCE CITY PARKS, WHAT THE CITY OWNS. INITIALIZE AN INTERLOCAL AGREEMENT, I THINK THAT'S MIS-PHRASED WOULD MIGRATE TO AUTOMATIC METERING FOR THE WATER METERS AND RESIDENTIAL CUSTOMERS.
AT THE TIME WE TALKED ABOUT ROLLING THAT OUT BY NEIGHBORHOOD, I THINK STAFF IS ULTIMATELY GOING TO RECOMMEND THAT WE JUST DO IT IN ONE BIG SWOOP, BUT I'M NOT READY TO FORMALLY SAY THAT YET. PROCURE AND IMPLEMENT PUBLIC UTILITIES AND PUBLIC WORKS ASSET MANAGEMENT SYSTEM.
SO THOSE ARE THE BIG PRIORITY ITEMS. WHAT YOU'LL SEE HERE IS A PROPOSED REVENUE FOR 26.
WHAT'S IMPORTANT HERE IS THE REVENUE NUMBERS THAT YOU'RE LOOKING AT IS THEY'RE NOT REALLY PROJECTIONS SO MUCH AS THEY'RE MATCHING UP OUR EXPENDITURES IS WHAT YOU'LL SEE.
WHAT. SO THE THING THAT'S IMPORTANT IS, IN EVERY CASE, THE EXPENDITURES THAT'S CURRENTLY IN THE BUDGET IS LESS THAN THE REVENUE WE COLLECTED LAST YEAR. IF WE CAN GO ON TO. OKAY. BEFORE YOU MOVE ON.
WE KNOW THAT'S NOT THE CASE. IN ALL LIKELIHOOD, WE'RE GOING TO GET MORE REVENUE THIS YEAR, RIGHT? THE AD VALOREM TOTAL AD VALOREM DOLLARS WENT UP. I EXPECT SAME THING WITH THE SALES TAX DOLLARS AND SOME OF OUR OTHER FUNDS BUT FOR BUDGETING PURPOSES, I ASSUME THAT WE GET THE SAME AMOUNT OF MONEY AS LAST YEAR, UNLESS THERE'S A REASON TO ASSUME THAT WE'RE NOT GOING TO GET THAT MONEY.
WELL, BUT THIS IS 16.01% LESS. YES. SO THEN THAT'S BECAUSE WHEN I GET TO THE NEXT SLIDE, SO WHAT WE'RE LOOKING AT HERE RIGHT NOW IS THERE WOULD BE 16% OF THE BUDGET THAT $9 MILLION IF WE GOT THE SAME AMOUNT OF REVENUE AS LAST YEAR, RIGHT? WE WOULD HAVE A $9 MILLION SURPLUS. I DON'T EXPECT A $9 MILLION SURPLUS BECAUSE WE HAVE ALL THE ENHANCEMENTS THAT YOU STILL HAVE.
SURE, ITEMIZE AND LET ME GO ON TO THE, WELL, LET ME A NSWER COMMISSIONER GRANT'S QUESTION.
WELL, THE MAYOR TOUCHED ON IT. I WAS JUST CURIOUS WHY WE'RE PROJECTING, YOU KNOW, LESS THAN THE PRIOR YEAR. WE'RE NOT PROJECTING LESS. OUR REVENUES AND OUR EXPENDITURES HAVE TO BE THE SAME, AND SO REALLY, WHAT THIS IS SAYING IS IF YOU GUYS DON'T ADOPT ANY ENHANCEMENTS, THERE WOULD BE ABOUT A $9 MILLION SURPLUS IN REVENUE.
OKAY, NOW, THAT'S NOT ALL AD VALOREM REVENUE.
I'LL GIVE YOU THE MAPS. I MEAN CAN'T CAN'T THEY MATCH? THEY DON'T HAVE TO LIKE PUT IT ON. RIGHT, BUT I DON'T HAVE AN EXPENDITURE FOR THEM.
SO THE BUDGET DOESN'T HAVE AN EXPENDITURE FOR THAT $9 MILLION YET.
SO YOU PUT MORE OF THE OPPORTUNITIES INTO WHAT YOU CALL ENHANCEMENTS TO KIND OF LEAVE IT UP TO THE COMMISSION TO A LA CARTE. THIS I'M GOING TO GIVE YOU A RECOMMENDATION ON HOW STAFF BELIEVES IT SHOULD BE SPENT, BUT AT SOME POINT YOU'LL HAVE TO GO THROUGH IT.
WE CAN GO ON TO EXPENDITURES, BUT WE WENT [INAUDIBLE].
SO THAT'S THE NEXT ONE. SORRY. SO HERE'S THE ASSUMPTION THAT WE MAINTAIN THE MILLAGE RATE AT 2.841.
WE'RE NOT CHANGING ANYTHING WITH REVENUES OR STATE SHARED REVENUES AND UTILITY RATES.
WE ARE PROGRAMING IN A 3% INCREASE FOR SANITATION RATES AND A 3% INCREASE TO STORMWATER FEES.
THOSE ARE TIED TO THE CPI. NO CHANGE IN PERMIT FEES OR OTHER USER FEES.
[00:10:01]
OKAY. OKAY. SO HERE'S THE EXPENDITURE. SO WHAT YOU'RE GOING TO SEE IS THE BIG DROP IS ACTUALLY IN THE ENTERPRISE FUND.THAT'S BECAUSE TROY HAD SOME MAJOR PROJECTS THIS YEAR AND MOST OF THEM HAVE BEEN COMPLETED.
SO THAT MONEY IS OUT. HE HAS AN ENHANCEMENT REQUEST FOR NEW PROJECT THAT WILL COME IN, BUT WHAT IS IMPORTANT IS SO EVERYTHING THAT THIS COMMISSION HAD APPROVED IN OUR CAPITAL IMPROVEMENT PROGRAM THAT IS AUTHORIZED FOR YEAR 26. SO IT WOULD BE THE FIRST YEAR OR YEAR 26 IS IN THE BUDGET AS WE HAVE IT RIGHT NOW.
SO EVERYTHING THAT'S IN THE CIP IS HERE. SO THAT $9 MILLION I'M TALKING ABOUT IS ADDITIONAL CIP PROJECTS THAT WE CAN MOVE FORWARD FROM OUT YEARS IF WE CHOOSE TO DO SO. WHEN YOU LOOK AT THE ENHANCEMENTS, THOSE OTHER THINGS ON THERE, THERE'S A I THINK WE HAVE A REQUEST FOR TWO NEW EMPLOYEES.
THERE'S SOME TRUCKS, BUT WE CAN GET TO THAT LATER.
ALWAYS TRUCKS. SO LET ME GO BACK JUST SO I'M CLEAR IN MY MIND.
YOU'RE SHOWING IN THE GENERAL FUND THAT YOU'RE ANTICIPATING 19,973,000 AND SO THAT IS SUBSTANTIALLY, IF NOT COMPLETELY THROUGH THE INCREASE IN THE AD VALOREM.
IS THAT CORRECT? SO THE 19 THAT'S LAST YEAR'S.
THIS IS WHAT WE COLLECTED. OH I'M SORRY. I'M SORRY.
19,973,000. SO THEN TELL ME AGAIN WHY YOU WENT DOWN THIS YEAR.
WE WENT DOWN THIS YEAR BECAUSE THE EXPENDITURES THAT GET PAID FROM AD VALOREM HAVE CHANGED.
OKAY, I KNOW AND I THINK I UNDERSTAND YOUR MADNESS.
THE GROSS AMOUNT WENT UP ABOUT $800,000. THAT'S ABOUT WHAT I THOUGHT.
THAT'S THE GROSS AMOUNT. SO THE GROSS DOESN'T ENTAIL THE OR DOESN'T INCLUDE THE HOMESTEAD EXEMPTION.
THE HOMESTEAD EXEMPTION AND PORTABILITY OF Y EAH, RIGHT, IT DOESN'T INCLUDE THAT.
I WON'T HAVE THAT UNTIL THE TAX COLLECTOR DOES HIS.
IT MIGHT BREAKEVEN. IT MIGHT BREAK EVEN. I EXPECT WE'LL PROBABLY END UP ABOUT $500,000 PLUS.
YEAH. OKAY. THANK YOU. SO PERSONNEL SERVICES.
THIS IS JUST KIND OF HOW THE MONEY'S BROKEN OUT.
NOT BY THE DEPARTMENT, BUT MORE BY FUNCTION. SO GENERAL GOVERNMENT, WHICH INCLUDES THE CITY MANAGER'S OFFICE, THE CLERK'S OFFICE, FINANCE, HR, IT. THE PERSONNEL COST FOR THAT HAS GONE UP 1.3%.
PUBLIC SAFETY WHICH IS POLICE IS 6.24. PHYSICAL ENVIRONMENT, WHICH IS WATER, SEWER, STORM WATER IS 13%, AND THEN TRANSPORTATION, WHICH IS REALLY STREETS AND MAINTENANCE IS MINUSCULE.
HUMAN SERVICES, WHICH IS ANIMAL CONTROL, WENT DOWN, AND THEN CULTURE AND REC IS ABOUT A 5% INCREASE, AND THAT'S PARKS. OKAY, AND SO THESE ARE THE NEXT PAGE 12.
13, 14, OR ALL THE CAPITAL PROJECTS THAT ARE INCLUDED IN THE BUDGET THAT WE HAVE RIGHT NOW. SO I'M NOT GOING TO READ THROUGH ALL OF THESE, BUT IF THERE'S ONE IN THERE THAT YOU WANT, YOU WANT TO PULL OUT FOR SOME REASON. SO THESE ARE THIS IS WHAT'S IN THE BUDGET.
SO EVEN THOUGH YOU SEE THERE'S A $9 MILLION GAP, THESE ARE THE THINGS THAT ARE ALREADY BUDGETED FOR, AND LIKE I SAID, EVERYTHING THAT WAS IN THE APPROVED CIP FOR THE FOR THE NEXT CURRENT YEAR OR NEXT YEAR IS IN THE BUDGET.
OKAY. I WILL GET YOU THE ANSWER. YES. I HAVE A QUESTION.
WHAT DEPARTMENT? BILL. SO THESE ARE THE CAPITAL PROJECTS THAT ARE INCLUDED IN THE CURRENT BUDGET.
DO WE HAVE A LIST OF PROJECTS THAT ARE ON THE.
YOU KNOW, THAT ON THE WISH LIST THAT WEREN'T INCLUDED? YES. THEY'RE ON THE BACK OF THE, HE'S COMING UP.
[00:15:04]
OKAY. I'M SORRY. YES. AHEAD OF YOU. YOU AND I ARE AHEAD OF HIM.WE'RE SMART LIKE THAT. HURRY UP AND CATCH UP TO THIS.
YES, COMMISSIONER. WHAT'S THE ONE? WHERE WAS THE ONE WITH THE SEWER? NO. THIRD PAGE OR THIRD. THERE IT IS. SEPTIC TO SEWER, 14 HOMES.
OH, YEAH. NOW THAT. THAT'S OUR COST. IS THAT TOTAL COST? DON'T THE HOMEOWNERS HAVE TO PAY SOMETHING? THAT'S OUR COST.
THAT'S OUR COST AND THE HOMEOWNERS ARE PAYING? THE FEES AND ARE WE FINANCING THAT FOR THEM? I DON'T BELIEVE THAT WE HAVE A FINANCE PROGRAM IN PLACE, BUT I CAN CHECK MAKE SURE THAT WE HAVE WE HAVE MENTIONED THAT IN THE PAST.
WE DIDN'T DECIDE TO DO IT, BUT THERE ARE SOME HOMES THERE THAT MIGHT NEED A FINANCE PLAN.
YES, FINANCE. WHAT WAS YOUR QUESTION? I'M SORRY.
OKAY, SO THE HOMEOWNER IS GOING TO PAY, SAY, $8,000 FOR THE HOOKUP.
SO WE CAN FINANCE THAT. THEY CAN PAY IN INSTALLMENTS.
OH, YES. YES, WE'VE DONE THAT BEFORE. YES, WE HAVE DONE SEPTIC TO SEWER FINANCING.
RIGHT, BUT WE DON'T HAVE A THAT'S NOT BUILT INTO THE BUDGET RIGHT NOW [INAUDIBLE].
COMMISSIONER RING. WHY DID THAT NOT GET DONE LAST YEAR? DID IT HAVE TO DO WITH THE GRANT MONEY? YEAH, THE GOVERNOR VETOED THE GRANT.
OKAY, AND VETOED THE. IT WAS A SPECIAL APPROPRIATION THROUGH THE LEGISLATURE.
SO NOW WE DO HAVE A GRANT. WILL THAT HAPPEN IN 20? I THINK RIGHT NOW, THIS ONE IS A GRANT, RIGHT? THAT'S MY UNDERSTANDING. IT'S FROM A DEP. OH, DID WE GET THE DEP? THAT'S MY UNDERSTANDING. WE'RE GETTING IT. THAT WE'RE GETTING IT. NOT THAT WE HAVE IT YET, BUT , BUT WAIT A SECOND. OKAY? THIS IS IMPORTANT NUANCE.
OKAY. HAVE WE RECEIVED CONFIRMATION THAT THEY ARE GOING TO GIVE IT TO US EVEN THOUGH WE DON'T HAVE IT? WHETHER OR NOT WE HAVE A WRITTEN CONFIRMATION OF THAT, I DON'T KNOW, BUT WE THINK WE'RE GETTING IT, BUT WE BELIEVE WE'RE GETTING IT, AND I WILL VERIFY THAT.
ANOTHER QUESTION. COMMISSIONER, GO AHEAD. BILL, DO WE HAVE AN IDEA OF THE AVERAGE COST TO THE HOMEOWNER AND, I MEAN, HOW DO WE IMPOSE THIS? I MEAN, THIS IS A BIG NUMBER FOR [INAUDIBLE].
THEY PAY THE HOOKUP FEE. THE GRANT WILL PAY TO RUN THE PIPES.
OKAY. OKAY. THEY'RE NOT CONNECTED. I MEAN, THEY'RE NOT THEY'RE NOT.
INFRASTRUCTURE IS US, AND THEY'RE JUST GOING TO PAY WHAT ANYBODY WOULD PAY TO HOOK UP.
OKAY. THAT WOULD BE WHAT THE GRANT WOULD PAY. RIGHT BECAUSE YEAH, WE DON'T WANT BUT THEY WILL HAVE TO PAY FOR THE HOOKUP, WHICH IS WHAT, YOU KNOW, WHAT THE ACTUAL HOOKUP IS. NO, NO, BUT I CAN FIND OUT.
OR JUST A BALLPARK. NOBODY. KEVIN, YOU KNOW, MAYBE THE HOOKUP FOR HOME.
YEAH. I'M AFRAID WE DON'T KNOW THAT FOR A PRETTY GOOD GUESS, BUT WE DON'T KNOW THAT NUMBER.
IT DEPENDS ON HOW LONG, HOW FAR THEY ARE F ROM WHERE T HE SEWER.
YEAH. [INAUDIBLE] ARE ALL 14 OF THESE IN ATLANTIC BEACH, WHERE THERE'S SOME THAT WERE ON THE COJ SIDE? NO, THESE ARE ALL AB . OKAY.
SO WE ARE ANTICIPATING A 10% INCREASE IN OUR GENERAL LIABILITY COVERAGE, AND AS WELL AS A 10% INCREASE IN OUR HEALTH INSURANCE.
LAST YEAR, WE ANTICIPATED A 15% INCREASE. TURNED OUT IT WAS A 10% INCREASE.
SO THIS YEAR, WE'RE ANTICIPATING A 10% INCREASE AND HOPING FOR A 5% INCREASE LIKELY TO GET A 15% INCREASE. BILL, DO WE HAVE A OUR HEALTH INSURANCE INCENTIVIZE EMPLOYEES TO BE MORE HEALTHY. DOES IT HAVE WE HAVE A IT DOESN'T INCENTIVIZE THEM.
WE DO HAVE A WELLNESS PROGRAM, AND WE DO HAVE OUR PROGRAM DOES INCLUDE LACK OF A BETTER TERM, WEIGHT LOSS DRUGS LIKE ZANTAC AND STUFF LIKE THAT.
I'M JUST CURIOUS IF YOU DEMONSTRATE THAT YOU EXERCISE TEN TIMES A MONTH, YOU DON'T GET A REDUCTION.
I'M NOT TALKING ABOUT THAT. I'M TALKING ABOUT, LIKE, YOU KNOW, IF YOU'RE, YOU KNOW, YOU GET POINTS.
[00:20:02]
SOME PEOPLE DON'T EVEN CARE TO GO TO THE DOCTOR, PERIOD.YOU KNOW, THAT THOSE SORTS OF THINGS JUST REGULAR, YOU KNOW GOOD HEALTH THINGS TO DO.
YEAH. WE DON'T WE DON'T HAVE ANYTHING LIKE THAT. OKAY.
SO IN TERMS OF THE GENERAL GOVERNMENT YOU'LL SEE THAT THE CITY COMMISSION IS A SLIGHT CHANGE OF 2%.
NOW, THE COMMISSION'S SALARY AND THAT WILL BE I'M GOING TO TALK ABOUT THAT AT THE COMMISSION MEETING, AND UNDER THE CITY MANAGER'S REPORT, I DID SOME ANALYSIS.
IRONICALLY, I THINK THE COMMISSIONER ASKED FOR.
IT'S NOT HERE, BUT I AM GOING TO PRESENT IT TONIGHT, BUT THE COMMISSION DOES GET A 3% INCREASE.
IT'S TIED TO ACTUALLY GET CPI OR 3%. SO THAT'S IN OUR ORDINANCE NOW, BUT YOUR SALARY RATE IS ALSO CODIFIED IN THE ORDINANCE. THE CITY MANAGER'S OFFICE IS WE'RE LOOKING AT A 3.6% CHANGE.
CITY CLERK'S OFFICE IS A 5.6. FINANCE AND ACCOUNTING IS 4.86, AND THEN HUMAN RESOURCES IS 8.10, AND INFORMATION TECHNOLOGY WENT DOWN 1.28 AND LEGAL IS A CONTRACTUAL 5%.
SO THEIR CONTRACT GOES UP 5% EACH YEAR. THEN WE'LL GO INTO THE SPECIFICS OF IT BUT ARE WE GETTING $165,000 WORTH OF SERVICES FROM LEGAL? GO BACK TO THAT SLIDE.
GOOD QUESTION. OKAY. I MEAN I KNOW THAT'S WHAT ATTORNEYS COST, BUT WE WENT FULL TIME WITH THE ASSUMPTION THAT WE WOULD HAVE MORE ACCESS. IS THAT WORKING? MOST OF THE TIME IT WORKS SOMETIMES.
I MEAN, HE'S NOT ON PREMISES ALL THE TIME. SO SOMETIMES, YOU KNOW, THE QUESTIONS DON'T HAPPEN ON MONDAYS AND FRIDAYS, WHICH IS WHEN IT IS ON PREMISES. SO SOMETIMES IT IS PROBLEMATIC WHETHER OR NOT THE VALUE IS THERE YOU KNOW, ULTIMATELY A DECISION OF THE COMMISSION, BUT I MEAN, MOST OF THE TIME WE GET OUR ANSWERS.
STAFF GETS THEIR ANSWERS ANSWERED. QUESTIONS ANSWERED.
I IMAGINE SOME OF THAT AMOUNT IS A RETAINER, TOO, RIGHT? WELL, AND IT COVERS I MEAN, I GUESS ONE OF THE ADVANTAGES IS IT'S A FIRM.
IT'S NOT AN INDIVIDUAL. SO IF JASON'S ON LEAVE OR HAS A CRIMINAL TRIAL, NOT A CRIMINAL.
HE DOESN'T DO CRIMINAL, BUT HE HAS SOME COURT CASE, AND HE CAN'T BE HERE.
THEN SOMEBODY ELSE WILL BE HERE. ANOTHER ATTORNEY WILL BE HERE TO COVER IT.
SO, YOU KNOW, WE'VE NEVER NOT HAVE AN ATTORNEY PRESENT SINCE I'VE BEEN HERE BECAUSE THERE'S A FIRM.
SO THOSE BACKUP AND THEY HAVE MULTIPLE MUNICIPAL ATTORNEYS IN THE FIRM.
YEAH. OKAY. YEAH. SO THE BUDGET HAS BAKED INTO IT A 3% COST OF LIVING INCREASE AT THE TIME WHEN WE WERE DOING IT.
IT WAS LITERALLY RIGHT AT ABOUT THREE. I THINK IT'S ABOUT 2.7 SOMETHING RIGHT NOW, BUT THE BUDGET HAS A 3% COST OF LIVING INCREASE INTO IT FOR THE GENERAL EMPLOYEES. THE POLICE DOES NOT HAVE ANYTHING BAKED INTO IT.
SO THAT ULTIMATELY WILL BE A DISCUSSION THAT THE COMMISSION 3% IS BAKED IN TO.
YOU BAKED IN 3% FOR POLICE AS WELL. ALL RIGHT.
SO THE POLICE CONTRACT IS THE NEGOTIATIONS WITH THAT IS ONGOING RIGHT NOW, AND CURRENTLY THERE'S NOT AN AGREEMENT ON A COST OF LIVING RAISE THERE, AND ULTIMATELY THAT WILL COME TO YOU GUYS.
SO IN THE CITY MANAGER'S OFFICE, IT'S A CHANGE IN THE DEFINED CONTRIBUTION BENEFIT.
SO THAT NUMBER IS BEING INCREASED DUE TO ACTUALS.
THE CITY CLERK'S OFFICE. WE HAVE AN INCREASE IN VETERANS CHOICE BENEFITS.
SO WE HAVE A PROGRAM. IF WE HAVE A VETERAN WHO CAN GET ALL OF THEIR HEALTH INSURANCE THROUGH THE VETERANS AFFAIRS THAT WE GIVE THEM THE VALUE OF OUR HEALTH INSURANCE TO THEM AS A CASH ADD.
SO THEIR INSURANCE IS ALREADY PAID BY THE FEDERAL GOVERNMENT.
SO RATHER THAN DUPLICATIVE, WE GIVE THEM THE CASH VALUE OF THAT INSURANCE, AND WE NOW HAVE SOMEBODY IN THE SENATE, IN THE CLERK'S OFFICE WHO HAS THAT, AND THEY'VE ELECTED TO UTILIZE THAT BENEFIT.
[00:25:05]
MANAGEMENT CONSULTANT IN THE BUDGET. WE GOT A CONTRACT WITH THE RECORD MANAGEMENT HE HAS SINCE PROVIDED A DRAFT MANAGEMENT PLAN. SOME DRAFT POLICY DOCUMENTS MET WITH ALL THE DEPARTMENTS, AND I THINK THERE'S A DESIRE FROM THE CLERK'S OFFICE TO HAVE ADDITIONAL WORK DONE BY THE BY THAT CONSULTANT.SO THAT'S PART OF THE INCREASE THAT YOU'LL SEE IN THE CITY CLERK'S INCREASE THERE.
IF WE GO ON TO FINANCE AND ACCOUNTING AGAIN, THERE'S AN INCREASE IN TERMS OF WHAT PEOPLE ARE ACTUALLY CONTRIBUTING IN THEIR DEFINED CONTRIBUTION BENEFIT. SO WE'RE MATCHING WHAT THE ACTUALS ARE, WHICH IS CAUSING AN INCREASE.
WE'RE ALSO PROJECTING A 10% INCREASE IN AUDITING SERVICES.
SO THIS IS THE LAST YEAR OR THE LAST RENEWAL THIS YEAR OF OUR AUDITING SERVICE, AND SO IT WILL GO OUT TO BID NEXT YEAR, AND WE'RE KIND OF DECIMATING THAT. IT WOULD BE ABOUT 10% MORE THAN WHAT WE CURRENTLY HAVE.
HUMAN RESOURCES, AGAIN, WE'RE INCREASING THE DEFINED CONTRIBUTION BASED ON ACTUALS OF THIS YEAR, AND WE HAD MONEY FOR EMPLOYEE APPRECIATION. SO IF YOU SHOW UP FOR THAT, WE DO TWO BIG ONES A YEAR, EMPLOYEE APPRECIATION DAYS. THE MONEY WAS SPREAD BETWEEN MY OFFICE.
I THINK WE HAD SOME WELLNESS MONEY IN THE HR AND THE CITY CLERK'S OFFICE.
I JUST MOVED IT ALL INTO HR. SO IT WAS JUST ONE POT OF MONEY RATHER THAN HAVING THREE SEPARATE POTS OF MONEY, BUT THE RESULT IS YOU SEE HR'S BUDGET POP UP AND THEN INFORMATION TECHNOLOGY.
IT'S THAT'S JUST A FUNCTION OF HOW OUR REPAIRS AND MAINTENANCE FEES CHANGED, AND AGAIN, LEGAL IS A CONTRACTUAL OBLIGATION TO GO UP 5%, AND THEN TO GET TO COMMISSIONER GRANT'S QUESTIONS.
WHAT YOU'LL SEE ON THE NEXT THREE SLIDES IS THE ENHANCEMENT REQUEST.
I DON'T BELIEVE THE ONE HE'S PARTICULARLY INTERESTED IN IS ON HERE YET.
I HAVEN'T GOTTEN TO IT YET, BUT BUT THESE ARE THE LISTS, SO I'M NOT GOING TO GO THROUGH ANY OF THESE, BUT YOU WILL SEE THAT THERE ARE QUITE A BIT.
I GUESS THE ONES THAT I'LL PULL OUT IF I ALWAYS LOSE THEM.
SO, BRITTANY, YOU MAY HAVE TO. THERE ARE TWO POSITION.
CORRECT. SO THAT'S CAN YOU DESCRIBE THAT? WHAT THAT IS.
DISTRIBUTION OPERATOR TRAINING. SO THAT'S SOMEBODY WHO HELPS IN WATER PRODUCTION.
OKAY. SO IT'S AN IT'S AN ENTRY LEVEL POSITION.
OKAY. YES, BUT THIS ONE'S NOT A LEAF SUCKER. IT'S SOMETHING ELSE.
WHICH IS WHY PUBLIC UTILITIES IS PAYING CLOSE TO HALF OF IT.
SO THIS IS LIKE, BRAND NEW. WE HAVEN'T HAD THIS BEFORE.
SO IT'S AN ADDITIONAL. SO JUST CURIOUS WHAT'S DIFFERENT TODAY THAN YESTERDAY? I THINK IT'S JUST THE, THE DEMANDS ON THE SYSTEM AND TRYING TO FACILITATE THE WORKLOAD AMONGST THE STAFF, AND THEN THERE IS ANOTHER POSITION THAT WAS IN PUBLIC WORKS, I BELIEVE , WHICH WAS ASKED FOR LAST YEAR AND I SAID, NOT THIS YEAR.
ASK FOR IT NEXT YEAR. THANK YOU. DID WE FIND IT? BUILDING MAINTENANCE. YEAH, IT'S BUILDING MAINTENANCE TECHNICIAN.
THAT'S WHAT IT IS. I DON'T SEE IT ON THE LIST, BUT IT IS ON THERE SOMEWHERE.
RIGHT THERE. BUILDING MAINTENANCE TECHNICIAN.
THEY'RE FALLING BEHIND, AND SO PUBLIC WORKS IS ASKING FOR AN ADDITIONAL POSITION IN THAT AREA.
MAYOR. YES. OKAY. ARE THESE LISTED IN ANY SORT OF ORDER? THEY'RE NOT IN THEY'RE NOT IN ANY KIND OF ORDER.
[00:30:01]
THEY'RE BASICALLY JUST AS RECEIVED COMMISSIONER.SO REMEMBER THAT I THINK COMMISSIONER BOLE MADE THE ASK ON BEHALF OF TOWN CENTER THAT THEY WANTED TO BUY FANCY LIKE DECORATIVE STREETLIGHTS. IS THAT WHAT THIS IS RIGHT HERE? DID WE AGREE TO DO THAT? ON CENTER STREET? NO, WE HAVE NOT A GREED.
SO THAT'S AN ENHANCEMENT? THAT'S AN ASK? IT IS NOT CURRENTLY IN THE BUDGET.
I KIND OF LIKE TO SEE LIKE THE WHOLE TOWN CENTER COMMITMENT INCLUDING THAT.
YEAH. LIKE I KNOW THERE'S SOME LANDSCAPING OR SIDEWALK [INAUDIBLE] AND THINGS LIKE THAT.
SO WHERE DOES NEPTUNE BEACH STAND ON THEIR PORTION OF THAT NEW LIGHTING? RUMOR HAS IT THAT THEY HAVE MONEY SET ASIDE FOR IT.
ARE THEY WAITING ON US? THAT IS MY UNDERSTANDING.
OKAY. SINCE WE'RE ON THIS PAGE THE SKID STEER.
IS THAT TO REPLACE AN EXISTING SKID STEER OR IS THAT NEW? I BELIEVE THAT'S TO REPLACE ONE. SO IS THAT THE ONE THAT WE SEE CLEANING THE SAND OFF THE WALKOVERS? NO, I DON'T KNOW IF THAT'S THE SAME ONE OR NOT.
OKAY. WELL, NO PUBLIC WORKS HERE, SO WE DON'T KNOW, BUT I WILL FIND OUT FOR YOU.
SO THESE ARE THE ENHANCEMENTS THAT THE DEPARTMENTS HAVE ASKED FOR? CORRECT. THESE AREN'T EVEN THE ONES THAT WE'VE ASKED FOR.
RING. SO THAT MY QUESTION GOES RIGHT ALONG WITH COMMISSIONER KELLY'S HAS TO DO WITH ON PAGE SEVEN, THE 2026 STRATEGIC PRIORITIES, DONNER PARK BASEBALL FIELD UPGRADE AND DOG PARK UPGRADES.
DO WE JUST ASSUME I DIDN'T SEE THEM LISTED IN THE CAPITAL PROJECTS, AND I DIDN'T SEE THEM LISTED IN THAT ENHANCEMENTS? DOES THAT MEAN WE ASSUME THAT THEY'RE GOING TO BE PART OF THE BUDGET? THE SO YOU'LL SEE ON PAGE 12. I DON'T KNOW WHY.
NEVER MIND. I THINK THE ANSWER TO YOUR QUESTION IS THOSE HAVE NOT BEEN INCLUDED YET.
OKAY. SO WILL THEY BE INCLUDED AS CAPITAL PROJECTS OR AS ENHANCEMENTS? THEY WILL BE PUT IN AS ENHANCEMENTS OF THIS PARK.
OKAY. BECAUSE THEY'RE NOT APPROVED BY ANY CAPITAL PROJECTS THAT ARE IN THE BUDGET RIGHT NOW.
YOU PREVIOUSLY APPROVED IN THE CAPITAL IMPROVEMENT PROGRAM.
KIND OF AS AN ASIDE ON THIS, WHEN WE LOOK AT THINGS LIKE THE DONNER PARK IN THE BALL FIELD ENHANCEMENTS, THE LIGHTING AND SO ON HOW WOULD WE KNOW IF THERE IS A REQUEST FOR A GRANT GOING ON? IS THAT SOMETHING THAT IT'S EASY FOR A GRANT THAT WE'RE WRITING OR THAT WE'RE REQUESTING AND WE'RE WRITING? SO DO WE HAVE A SIMPLE RUNNING LIST OF WHAT'S IN THE HOPPER FOR GRANTS, WHICH MIGHT INFLUENCE OUR DECISION TO PULL SOMETHING FORWARD IF WE THINK WE'RE GOING TO GET A GRANT. I CAN BRING THAT TO YOU.
YES. I'M NOT SURE THIS IS RELEVANT TO THIS PARTICULAR DISCUSSION, BUT.
SO I'D LIKE TO LIKE HAVE THE NEW RECREATION COORDINATOR LOOK AT THE ALL THE FACILITIES THAT WE'RE REQUESTING AND SORT OF REPORT WHICH ONES ARE HAVE THE BIGGEST PRIORITY FOR THE COMMUNITY AS A WHOLE.
GREAT, AND I BELIEVE. THAT IS IT FOR TONIGHT.
OKAY. FINAL QUESTIONS. YEAH, I JUST HOW DO HOW ARE THE PROJECTS THAT HAVE BEEN COMPLETED?
[00:35:08]
WHAT'S, YOU KNOW, WHO MAKES THOSE DECISIONS ON WHAT'S APPROVED VERSUS THEY'RE STILL IN THE TESTING PHASE, AND HOW DOES THAT WORK? SO THE CITY HASN'T ADOPTED CAPITAL IMPROVEMENTS PROGRAM.THAT IS IT'S A FIVE YEAR FUNDING PROGRAM. SO THAT IS SOMETHING THAT'S BEEN ADOPTED BY THE CITY.
SO AS THOSE PROJECTS MIGRATE FROM AN OUT YEAR TO PROPOSED BUDGET YEAR, THOSE PROJECTS ARE THE ONES THAT ARE BAKED INTO THE BUDGET RIGHT NOW.
SO IF IT WASN'T PREVIOUSLY APPROVED IN THE CAPITAL IMPROVEMENT PROGRAM, THEN IT'S AN ENHANCEMENT.
THAT'S A PROCESS YOU MANAGE OR THE COMMISSIONS? SO THE CAPITAL IMPROVEMENT PROGRAM, WE PUT TOGETHER THE LIST.
SO EVEN THOUGH HE MAY THINK PROJECT A IS IS IMPORTANT, THIS COMMISSION COULD SAY NO IT'S NOT AND TAKE IT OUT, BUT PROBABLY NOT AS LIKELY. YES, COMMISSIONER AS WE'RE TALKING ABOUT THAT HOW DO WE PRIORITIZE THOSE ENHANCEMENTS? I WOULD LIKE TO KNOW. I SEE A ROOF ON HERE. I SEE ANOTHER VACUUM TRUCK, BUT IT'S HALF $1 MILLION.
SO IF YOU REMEMBER LAST TIME WHEN WE GOT TO WHERE WE WERE DOING THAT, I GAVE THE COMMISSION A PRIORITIZED LIST, AND THEN YOU GUYS MADE YOUR DECISION BASED OFF THAT PRIORITIZED LIST.
SO AS WE GET CLOSER TO THE END AND WE HAVE A FINAL COUNT OF OF ALL THE ENHANCEMENTS, AND IT WILL BE PRIORITIZED FROM STAFF'S PERSPECTIVE, AND JUST TO ADD TO YOUR POINT THERE, THAT'S WHY I'D LIKE TO KNOW ABOUT GRANTS, NOT JUST GRANTS IN THE HOPPER, BUT GRANT OPPORTUNITIES THAT MAY NOT BEEN REQUESTED.
YES, COMMISSIONER. I HAVE ONE MORE QUESTION. BASED ON OUR TRAINING TODAY.
THE FREEDOM OF INFORMATION RATES THAT WE CHARGE, H OW IS THAT MONEY ACCOUNTED FOR? PUBLIC RECORDS? YEAH. SORRY. YEAH, THAT'S WHAT I MEANT.
SO WHEN SOMEBODY CALLS UP AND WANTS A RECORD, AND DONNA.
DONNA HAS A, LIKE, A CHART OR SOMETHING TO DO TO BASE ON HER DECISION THAT PEOPLE PAY WHAT, AT THE WINDOW, AND THEN WHERE DOES THAT MONEY GO? IS IT SORT OF SELF-SUPPORTING LIKE. LIKE THE BUILDING INSPECTOR.
IT'S IN THE GENERAL FUND, BUT I DON'T REMEMBER THE EXACT ACCOUNT NUMBER THAT FUND GOES INTO.
THOSE FEES GO INTO THE GENERAL FUND SO THEY DON'T COUNT FOR OR AGAINST HER OFFICE.
NO, NO. OKAY. DO WE KNOW HAVE ANY IDEA HOW MUCH MONEY THAT REALLY IS? IT'S NOT MUCH. YEAH. GET IT TO YOU. IT JUST JUST, YOU KNOW, BALLPARK.
I'M SURE IT'S NOT VERY MUCH. OKAY. OKAY. WELL, THIS WOULD BE NUMBER ONE, AND WE HAVE.
HOW MANY MORE SCHEDULED? FIVE MORE, PLUS THE ENHANCEMENTS.
OKAY. OR FIVE MORE, INCLUDING THAT ENHANCEMENTS.
OKAY. THANK YOU, AND THEN YOU'LL HAVE TWO PUBLIC HEARINGS AFTER THAT.
OKAY. ALL RIGHT. IF THERE'S NO FURTHER BUSINESS,
THIS MEETING IS ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.